Summary:
The Operations Support Specialist is responsible for providing account and administrative support for the day-to-day needs of operations.
Primary Duties and Responsibilities:
- Manage all payable and receivable accounts and work directly with the corporate office.
- Create and maintain databases and spreadsheets to improve inventory management and reporting accuracy.
- Manage incoming and outgoing calls for the assigned office.
- Manage daily office operations and maintenance of equipment and office supplies.
- Perform regular telephone contact with customers to discuss status of rebilling and reimbursement process to ensure account resolution.
- Enter track work order entries and other scheduled projects.
- Process invoices into a Bizflow System, auditing for accuracy in coding.
- Maintain petty cash fund.
- Act as the liaison between corporate accounting and local Operations.
- Calculate variances from the budget and report significant issues to management.
- Document and ensure proper keeping of financial records, making use of current technologies.
- Reconcile vendor statements vendors.
- Daily inspections of properties- Meet with tenants and property managers during inspection ( follow up as needed for any concerns from customers)
- Completing supply orders
- Uploading invoices to Coupa website for payments
- New account set up and changes
- Create Purchase orders
- Other duties as assigned
Qualifications and Skills:
- HS Diploma and 3-5 years of experience
- Demonstrated interpersonal skills and abilities
- Reliable, dependable, and works well with others
- Strong organizational skills and ability to prioritize and work with minimal supervision
- Strong attention to detail and accuracy
- Professional appearance with excellent written and verbal communication skills
- Must have 2-3 years of experience working on billing related matters
- Must have reliable transportation
Pay:
Schedule:
- Monday-Friday 8:30am-4:30pm
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