Duties
- Review all invoices and check requests for appropriate documentation and approval prior to posting
- Accurately input all invoices and check requests into accounting software system
- Record all related transactions for museum employee purchase cards
- Accurately apply all electronic payments to vendor invoices
- Print accounts payable checks on a weekly basis. Generate applicable accounts payable reports
- Review vendor statements and revolving credit accounts monthly for accuracy - research and resolve discrepancies
- Maintain updated vendor status and demographic information in accounting softwar
- Update and maintain system for tracking museum contracts, memberships and subscriptions
- Update and maintain cash flow projection
- Update and maintain project reconciliation spreadsheets
- Reconcile trust and investment account statements to GL and prepare corresponding reports
- Monitor and analyze accounting data and assist with producing financial reports or statements
- Perform the monthly bank reconciliation
- Establish and enforce proper accounting methods, policies and principles to meet financial objectives
Knowledge, Skills, Abilities
- Highly effective communicator; in both verbal and written communications.
- Ability to meet deadlines and prioritize assignments.
- Ability to maintain accurate account ledgers and account reconciliation in real-time.
Education and Experience
- Three years experience in maintaining a General Ledger system, preferably in a non-profit environment, as well as experience in both Accounts Payable and Cash Manager.
- Bachelor Degree in Accounting. Will substitute three-to-five year’s additional experience for a degree.
Schedule: M-F 8am-4pm
Pay: $19-24/hour
#ISS
