We have an exciting new opportunity for an Executive Assistant for a client in Norfolk Virginia!
Qualifications:
- Must have a minimum 4 years of experience supporting senior leadership
- Must have exceptional organizational and time-management skills
- Must have strong written and verbal communication abilities
- High level of discretion, professionalism, and sound judgment
- Ability to work independently and anticipate needs in a fast-paced environment
- Strong problem-solving and critical-thinking skills
Job Duties entail but are not limited to:
- Manage complex calendars, scheduling, and meeting coordination.
- Conserve executives’ time by triaging calls, meetings, and correspondence.
- Anticipate executive needs by preparing materials, agendas, and resources in advance.
- Record meeting minutes, conference notes, and maintain secure documentation systems.
- Track deadlines, upcoming events, and action items to ensure timely completion.
- Prepare project summaries by researching, reading, and compiling relevant data for executive review.
- Review documents for accuracy, completeness, and quality.
Communication & Coordination:
- Serve as a trusted liaison between executives, internal teams, and external stakeholders.
- Represent the executive office with a polished, professional demeanor.
- Handle sensitive information with the highest level of confidentiality and integrity.
Planning & Problem-Solving:
- Identify potential challenges and propose solutions proactively.
- Manage travel arrangements, itineraries, and expense reporting.
- Support personal executive tasks such as travel planning, household coordination, and special projects.
- Maintain flexibility to handle ad-hoc requests with discretion and efficiency.
Schedule:
- Monday-Friday 9am-5pm
- Must be flexible to work outside of normal working hours as well
Pay:
- $65,000-$75,000 per year based on experience
- Benefits & Perks:
- 401(k)
- Medical, Dental, and Vision Insurance
- Wellness Program
- Life Insurance
- Short-Term Disability
- Corporate-sponsored events
- Skill growth and development opportunities
- Advancement opportunities
- Collaborative environment with energetic and creative problem solvers
- A mission worthy of your energy and expertise
